Within the Cooperation Planning and Support Directorate, the Assistant will provide administrative and secretarial support to the Director and his staff, covering the usual range of office support tasks. Working in a team of two other assistants, his/her main responsibilities will be, inter alia:
- manage the Director’s calendar, appointments, and incoming calls and organise meetings and travel arrangements for CPS Directorate;
- sort and organise mail and e-mails, retrieve documentation and store information;
- missions management for CPS Directorate, including re-imbursement procedure and budget management;
- assist with the day-to-day running of the Directorate;
- support to Project Officers in administrative tasks;
- draft documents, prepare and send external communications to member States and other stakeholders;
- facilitate internal communication within the Agency as well as outside the service;
- back-up to other assistants;
- take on additional tasks as required in the interest of the service.
Duties may evolve according to development of the EDA’s structure and activities, and the decisions of EDA management.
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